Red Bull
(the Buyer)
is accepting bids on a two (2) year term for their Promotional Logistics needs
in the New York Metro area. Please read this complete
ebid,
all email notices, and the Sorcity Member Agreement, in full, so you understand
the bid guidelines and are properly prepared for this bid if your company
qualifies and would like to participate.
The Buyer would like to establish a relationship with a Supplier who is able to
provide a fully outsourced logistical solution for New York Metro that includes the pickup, delivery & setup, and strike & return, of
various Infrastructure from the provider's warehouse to multiple locations “events”.
This includes warehouse management, inventory management, and utilization of the
Red Bull Infrastructure Tracking System. The
anticipated start date for this award is May, 2013.
Red Bull has experienced significant growth each year and is interested
in expanding this program into other markets, so consider this, as the Buyer may favor a supplier who is interested
and capable of expanding. Any implementation of this program into other
locations where a separate bid is not specifically conducted for that market,
will be treated as increased volume under this ebid
award, and governed under the same terms as this ebid.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered include responsiveness, relationship,
and experience. After the bidding ends, the Buyer may contact several low
bidders to further understand the bidder's capabilities and additional benefits
before an award is made (see Key Dates below).
PLEASE NOTE:
To ensure the bid process remains fair, any direct contact with
the Buying Organization regarding this opportunity, during or after this bid
process, until the Buyer contacts you, will cause you to be in violation of the
bid process and be eligible for penalties (see Sorcity Member Agreement).
The total number of Red Bull events listed in the Line Item Worksheet is
expected to be the minimum purchasing requirements during the next two years, based on
2012 actual
usage, but fulfillment of award is measured on category dollar value you bid and
not a specific quantity.
Suppliers should know that the Buyer does not intend to award at a price higher
than what they are currently paying, so bid aggressively.
BID STRUCTURE:
If you are able to provide and bid on all
items listed and meet all terms and conditions stated, then you are
invited to bid in this Online Bid (ebid).
You may not bid otherwise.
Please perform honorably. Bids will only be
accepted through this ebid.
Bidding in any other manner, or attempting to sell directly to one of the
Buyer's locations will
disqualify you for this business for the term of the award and will remove
you from good standing with the Buyer and Sorcity for future business. We
look forward to your participation and help in maintaining the integrity of this
fair and objective bid process.
Additional
bid guidelines:
Please comply with the instructions in the Bid
Notice email you were sent informing you of this opportunity.
The Buyer does not intend to change the requirements or
process, but due to supplier optimizations over time, or changes within the
Buyer's process, or other unknown factors, the supplier should factor in
accommodating a couple such changes during the term, without the change
impacting price, provided that the change needed is relatively equivalent to
the current need. Where the change is not equivalent to the current need,
the price increase or decrease must be equivalent in discount to the
discount provided in this bid and not marked up.
Questionnaire: After the bid, if you are requested to meet with Red Bull
to finalize their understanding of your capabilities, you will need to email
your completed Questionnaire to Sorcity per the Key Date below. Red Bull seeks suppliers
that can communicate concisely and quickly. Keeping in mind that an RFQ
response reflects the quality of service and communication anticipated,
please answer only the questions asked in this document, keep responses
BRIEF & CONCISE, and DO NOT include other marketing collateral. Failure to
do so will result in a downgraded score.
Line Item Worksheet:
Sorcity is providing you this
Line Item Worksheet as one of the bid documents, to list your
Fee Per
Event (Delivery Order), which will automatically calculate the “Grand Total”
bid price given the total number of events for both the Red Bull Sales and
Marketing Teams over the 2-year term. Only the “Grand Total” from the
Worksheet may be entered as your bid in the online ebid. Do not attempt to
enter line item prices online or your bid will be inaccurate.
Please
be sure to
save the Line Item Worksheet to your desktop first, and then use it to
work up your Bid. This will allow you to promptly return this
worksheet once the bidding ends.
Please follow the
instructions including filling in your Dun & Bradstreet number and Fees where noted (highlighted in green), as it is part of this bid package.
YOUR COMPLETED LINE ITEM
WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR
AFTER THE BID ENDS, regardless of bid position. Failure to do so may render
your bid unacceptable and invoke penalties.
REQUIREMENTS:
For details, SKU profiles, pictures,
requirements, etc, someone from your organization with contract signing
authority must sign the following Red Bull Non Disclosure Agreement (NDA) and
email it to Sorcity at
Ebidsupport09a@sorcity.com. Once received, Sorcity will provide you
with an email which will contain links to the confidential information, which is
not to be shared with anyone beyond your internal personnel at any time.
Additional requirements
specific to this purchase:
Initial training will be provided to you, however it is expected that you
will provide any additional training needed to your employees regarding
delivery, handling, setup, strike, return, and put-away of all items, as
described in this RFQ.
The
Red Bull Premium Brand Image must be upheld at all times. Therefore,
personnel making deliveries and interacting with the public must understand
that they are representing Red Bull every minute they are on the job. Here
are guidelines for maintaining that image:
Suppliers must be registered with Sorcity
(no cost)
4/23 by
10:00
a.m.
12:00 p.m.
1:00 p.m.
All clarifying questions should be entered
online
4/29 by
12:00
p.m.
2:00 p.m.
3:00 p.m.
Receive Access Code and place opening bid
4/30 by
12:00 p.m.
2:00 p.m.
3:00 p.m.
Final bids due for
ebid #4711
- Logistics - New York Metro
4/30 by
1:00
p.m.
3:00 p.m.
4:00 p.m.
Supplier to send Line Item Worksheet to
Sorcity
5/1 by
2:00
p.m.
4:00 p.m.
5:00 p.m.
Buyer will contact low bid Suppliers
5/2 by
2:00
p.m.
4:00 p.m.
5:00 p.m.
Email Questionnaire to Sorcity if requested
5/6-5/10
2:00
p.m.
4:00 p.m.
5:00 p.m.
Buyer will meet with low bid Suppliers
5/17 by
2:00
p.m.
4:00 p.m.
5:00 p.m.
Buyer will award to best qualified Supplier
SPECIAL NOTES:
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
All clarifying questions or
exceptions should be entered above through the [View & Ask Questions]
button. Answers will be posted, shortly thereafter, for all Suppliers to
view.
If you need to speak
to a representative, please call Sorcity at (214) 718-6004.
Any direct contact with Buyer, regarding this bid, is prohibited and may
result in immediate disqualification to participate in this
ebid.
By placing a bid in this
ebid, you represent that your firm agrees
to all terms, stated in the Sorcity Member Agreement, and all content,
terms, and conditions contained in this document, except for any exception
Sorcity, or the Buyer, may grant in writing, or on the Question & Answer
page linked above.
The Supplier understands
that no assumptions are to be made, and that content, or clauses, not
contained in this ebid
do not apply, unless approved in writing by the Buyer and Sorcity.
This bid must be honored
for the duration of your discussions with the purchasing organization, per
the terms stated in the ebid.
If you are unable to honor this bid at any time, you MUST cease discussions
with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement
regarding not honoring your bid and any associated penalty fees.
Your Fees Per Event (Delivery
Order) and
Fee per Square Foot for warehousing offered in
this bid must include any and all costs. There may not be any additional
fees or hidden charges.
Payment terms are Net 30
Days.
Given Red Bull's continued growth and need to
track purchases and program conformance, the Supplier will need to provide
Red Bull and Sorcity, quarterly sales reports, within 30-days following the
end of each quarter, in an electronic Excel format, a summary total and by
location, including, but not limited to; delivery locations, transaction
dates, total per delivery, and total dollar amount.
For changes that are needed by the Buyer, market comparisons may be made to
confirm price changes and discounts. If the awarded supplier's price
for changes is not in line with this market comparison, it can be grounds
for award termination based on supplier performance.
Price Fluctuation: The Fee
Per Event (Delivery Order) you bid should be based on fuel prices as off the day the bid ends,
April 30, 2013. Your Fee Per
Event must be fixed for the initial 3-month period, and
then for each subsequent 3-month period, at which time your Fee may be
adjusted up or down based on verifiable documentation justifying a change,
per the terms agreed. An increase in your Fee may only occur if the
price of fuel increases greater than 20% and may only be held at that higher
Fee during the 3-month period(s) experiencing the increase, until fuel
prices decrease back below the original 20% price, at which time your Fee shall revert back to the original
Fee you bid. You may not increase
your Fee trip by trip or within a 3-month period. Notice should be given at
least 15-days prior to the end of the current price period. Failure to
provide Fee decreases on time will result in such decreases to be
retroactive to the beginning of the perspective period where those
reductions should have taken effect.
Awarded Seller must honor
their bid price through May, 2015 in accordance with the Price Fluctuation
clause above.
We appreciate your
participation in this ebid opportunity!
